Creditors Transaction Audit

When a creditor’s transaction has been selected (clicked) from the transaction list, an Audit button is available to perform an enquiry on the transaction.

Audit a Creditors Invoice Transaction

From the Home menu, select Financial > Creditors.
Search for and retrieve a Creditor (see Retrieve an Existing Creditor).
Select menu Accounting > Transactions.
Filter the transaction list, so that the Invoice to audit is available.
Identify and click the transaction to display it in Edit Invoice mode.
Invoice 7609006-3 has been selected from the transaction list.
When Audit is clicked for an invoice, the Creditor Invoice Transaction Audit screen displays.

In this example, there are two vouchers paid on the one invoice. Regardless of which line is clicked, the lines for all vouchers will display.

Order By. This section allows the display order of the transaction lines to be changed and all or specific transaction lines to be viewed. The default display order is Line Number then Line Category. Other options are Posting Period then Line Category or Line Category then Posting Period.

Use the Filter By drop-down to select specific invoice lines.

About the Invoice Transaction Audit Fields

Item	Description
Reference	The invoice transaction reference.
Transaction Date	Invoice transaction date.
Transaction Period	Transaction Period (TRP).
Supplier	The Creditor/Supplier code and name.
Entered By/Last Modified By	The user name and time of transaction creation and last modification.
Order By	These radio buttons can be used to change the order of the display.
Filter By	The selection here can be All, or by a specific line number.
Category	The Line Category. (See Transaction Line Categories).
Post Period	The G.L. posting period (GLP).
Debit Account	The. G.L. Account to be debited with the line amount.
Credit Account	The G.L. Account to be credited with the line amount.
Currency	The Currency of the transaction.
Line	The transaction Line Number.
Amount	The line amount in transaction currency.
Base	The amount in system base currency.

Audit a Creditors Credit Note Transaction

From the Home menu, select Financial > Creditors.
Search for and retrieve a Creditor (see Retrieve an Existing Creditor).
Select menu Accounting > Transactions.
Filter the transaction list, so that the Credit Note to audit is available.
Identify and click the transaction to display it in Edit Invoice mode.
Credit Note CN58587 has been selected from the transaction list.
When Audit is clicked for a Credit Note, the Creditor Credit Note Transaction Audit screen displays.

In this example, there are two vouchers paid on the one invoice. Regardless of which line is clicked, the lines for all vouchers will display.

Use the Filter By drop-down to select specific invoice lines.

About the Credit Note Transaction Audit Fields

Item	Description
Reference	The suppliers credit note transaction reference.
Transaction Date	Credit Note transaction date.
Transaction Period	Transaction Period (TRP).
Supplier	The Creditor/Supplier code and name.
Entered By/Last Modified By	The user name and time of transaction creation and last modification.
Description	The 3 description lines from the transaction header.
Order By	These radio buttons can be used to change the order of the display.
Filter By	The selection here can be All, or by a specific line number.
Category	The Line Category. (See Transaction Line Categories).
Post Period	The G.L. posting period (GLP).
Debit Account	The. G.L. Account to be debited with the line amount.
Credit Account	The G.L. Account to be credited with the line amount.
Currency	The Currency of the transaction.
Line	The transaction Line Number
Amount	The line amount in transaction currency.
Base	The amount in system base currency.

Audit a Creditors Cheque Transaction

From the Home menu, select Financial > Creditors.
Search for and retrieve a Creditor (see Retrieve an Existing Creditor).
Select menu Accounting > Transactions.
Filter the transaction list, so that the one to audit is available.
Identify and click a transaction to display it in Edit Cheque mode.
Cheque CHQ67679569 has been selected from the transaction list.

When Audit is clicked for a cheque, the Creditor Cheque Transaction Audit screen displays.

Use the Filter By drop-down to select specific invoice lines.

About the Cheque Transaction Audit Fields

Item	Description
Reference	The cheque transaction reference.
Transaction Date	Cheque transaction date.
Transaction Period	Transaction Period (TRP).
Supplier	The Creditor/Supplier code and name.
Description	The 3 payment type description fields from the cheque transaction header.
Payment Type	The payment type used.
Entered By/Last Modified By	The user name and time of transaction creation and last modification.
Order By	These radio buttons can be used to change the order of the display.
Filter By	The selection here can be All, or specific line number.
Category	The Line Category. (See Transaction Line Categories).
Post Period	The G.L. posting period (GLP).
Debit Account	The. G.L. Account to be debited with the line amount.
Credit Account	The G.L. Account to be credited with the line amount.
Currency	The Currency of the transaction.
Line	The transaction Line Number.
Amount	The line amount in transaction currency.
Base	The amount in system base currency.